From the monthly archives: February 2014

We are still working out details for the procedures to have cake competitors bring their masterpieces into the show at our new venue of Highland Mall. All registered competitors (and you MUST pre-register by this Sunday if you wish to compete, including children) will be getting complete information soon on these procedures. Please be patient with us as we work out the details to make it as efficient and easy as possible for everyone.

In the meantime since there have been so many questions about where loading will take place, I’ve screencapped some Google Map satellite images to better show you the optimal entry points and adjacent parking lots. Remember: there is another event at the mall on the Saturday of the show from 10 am to 2 pm that will draw 10,000 people, so if you are competing we cannot overstate the importance of bringing your cake as early as possible. That’s why we’re offering bonus raffle tickets to those who bring their cakes between 5 pm and 8 pm on Friday night. If you must come Saturday morning, be sure to come as close to the 7 am registration opening time as possible. If you come close to 10, you may not be able to find parking fast enough to get your cake inside!

Here are the screenshots, taken from the map here:

highlandmall1

That’s a shot of the entire mall, showing Airport Blvd and the 35. Whichever direction you approach from, you want to come around to the South Entrance (which is marked as such but in smallish, white letters on a window), where the red arrow is pointing. There’s a great big Tinkertoy-like sculpture by the door. That’s the best place to enter for attending the show, volunteering, etc. You can also come in the North Entrance which also has one of those Tinkery-toy sculptures and is marked with the blue arrow, but that’s not as good for loading purposes as you can see from the next screencap.

Zoomed in on the South Entrance, I’ve once again marked the main entrance with a red arrow, and you can see the sculpture fairly well:

highlandmall2

The blue arrow is where vendors and competitors will bring their items in. We don’t know yet if we’ll be allowing anyone to drive into that driveway area, so assume for now that you can’t. The prime parking spots for competitors will thus be where you can see the cars parked in that screenshot. So again, come very, very early if you want to make sure you’re parked close to the entry! With this other event happening, we cannot guarantee spots will be available close to the door and you don’t want to have to carry your cake up the incline if you have to park far into the south lot.

Again, more details will be sent to all registered competitors once we’ve worked them out. Thank you for your continued patience as we volunteers all work very, very hard to plan this for everyone’s optimal benefit.

 

Here’s the agenda for tonight (and we are going ahead with the meeting so drive carefully in the rain!):

Capital Confectioner’s Club
Meeting: February 11, 2014

1. Welcome – Kyla
2. New Member Intros
3. Treasurer Report – Irene
4. Elections: see http://capitalconfectioners.com/volunteer/ for board positions and descriptions
5. New Business/Announcements
6. Upcoming Events – Cake Show
7. Member Spotlight
8. Break – Dessert by Carol Seng and Anne Harper

 

We always have a big crunch of people trying to bring their cake entries in on Saturday morning at the last minute. This year with the venue change and the fact that there’ll be another event going on at the venue on Saturday from 10-2 means it’s really important to get your cake in as early as possible. We will turn cakes away that aren’t fully checked in by 10 am! That includes showcakes, children’s cakes, everything!

In order to encourage folks to bring their cakes during the Friday night check-in period, we’re offering a special bonus of five free raffle tickets to everyone who brings their cake between 5pm and 8pm on Friday, February 21. We will be posting details soon on precisely where to enter the mall with your cakes, but we wanted to let you know now to plan to bring your cake on Friday if you can.

If you must bring it on Saturday – and we recognize that some folks are coming in from out of town or have to stay up all night Friday night finishing their entry (I personally know that all too well) – be sure to come as early as you can on Saturday morning. Again, parking may be a challenge the closer you get to 10 am, so bring it first thing at 7 am if you can.

Remember: check-in takes time! We need to find your entry information, get you to fill in some forms, check that everything is right, make any category changes necessary (although folks could REALLY help us here by ensuring they’re registered for the right divisions/categories in advance!), and then send you to get your cake and move it to the right table. Don’t show up at 9:55 Saturday morning and expect to find parking and get everything checked in!

Registration is here: http://thattakesthecake.org/index.php/competition/registration/

 

Many of you have already filled out our volunteer forms (sign up for the mailing list here: http://thattakesthecake.org/index.php/contact-us/volunteer-contact-form/ and then go here to put in your preferred hours: https://thattakesthecake.herokuapp.com/#/home), and we sincerely thank you! A lot of other folks have told us they want to volunteer or have come to meetings but haven’t signed up. We can’t organize folks and get everyone their perks unless they sign up, so even if you’re a long-time volunteer and we know you’re helping, please go fill in both forms!

Perks? What Perks?

Volunteers get stuff! First, you get in the show for free! Second, we’ll be soon be sending out a link for volunteers to pre-order discounted t-shirts that say STAFF on the back. Third, if you volunteer at the show on Saturday and/or Sunday for an entire shift (ie all morning or all afternoon), you can eat lunch for free in our catered hospitality area that day. Note that the lunch is ticket-restricted, though, so you MUST sign up in advance and you can’t bring in friends, family, etc for the lunch. You must also be sure to sign in with the volunteer desk at the show to be assigned to your area and to pick up your lunch tickets. We also give raffle tickets to volunteers based on the number of hours worked, so be sure to sign up, sign in, and help out!

I Have Disabilities/Other Limitations – Can I Volunteer?

Yes! We have a variety of posts ranging from sitting at a desk through to heavy lifting. We have posts where all you have to do is check wristbands and posts where you have to do a lot of technical stuff. We have time slots throughout the show so you still have time to take classes and see the cakes. This whole show is volunteer-powered, so please sign up and give some time!

How Can I Get More Volunteer Hours Outside of the Show?

Be sure to sign up for our Meetup group here: http://www.meetup.com/cakedecorating-132/ We’ve got several meetups on there in the days before the show where we need folks to do a lot of tasks like putting together raffle packs, stuffing envelopes and badges, sorting things, arranging tables, etc.

Send your questions to volunteer@capitalconfectioners.com and a volunteer organizer will get back to you as soon as possible.

Thanks to everyone who helps!